Save Time and Money with the Automated Report Card Module

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The Challenge

Staff members at Kentucky’s Assumption High School have always sent report cards, transcripts and other materials home to parents the old fashioned way:  printing documents, stuffing envelopes and paying for postage.  Parent mailing addresses were stored on several different contact lists, which sent staff members searching to find the most accurate information each time a mailing was scheduled.

After adding up how time-consuming and expensive this process was, administrators started searching for an easier and more cost-effective way to send important documents home to student families.

The Solution

In 2012, administrators at Assumption High School chose to implement Alert Solutions’ Communication Suite. Seamlessly integrated within their PowerSchool student information system, this suite included a multi-channel school notification system as well as an Automated Report Card Module.

The Automated Report Card Module enabled staff members to automatically email report cards, transcripts, student evaluations and more to student families directly from their school’s primary data source, PowerSchool.

The Benefits

Assumption High School’s process of sending home important documents is now streamlined.  Alert Solutions allows administrators to email report cards and transcripts to student families from directly within PowerSchool in a matter of minutes.

By eliminating their dependence on stationary, ink and postage, Technology Director Joyce Koch estimates an annual savings of $1,745 on postage alone.

Because Alert Solutions is completely embedded within PowerSchool, staff members no longer need to manage multiple contact lists to send time-sensitive documents. The increased efficiency saves clerical staff dozens of hours per year.

To learn more about Alert Solutions’ Automated Report Card Module, download our brochure today!

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"I downloaded the SwiftK12 mobile app last year (during Hurricane season) and did in fact need to use it when we lost Internet! It was great!"
Valerie Newton
Public Relations & Information Officer, Bladen County Schools
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